As part of the registration and application process we collect data from you about the Team Members. DiversITy talent takes its data protection responsibilities under the UK General Data Protection Regulation very seriously and has put in place measures to safeguard the personal data it collects.
What personal information we collect and how do we use it?
What we need
We will usually collect basic personal information about you like your name, address, telephone number and email address depending on your relationship with us. Sometimes we will collect other information about you such as your date of birth, gender, and other details. We will be very clear with you that we wish to collect such information, our reason for collecting such information, and we would only do so with your consent.
Why we need it
We collect your personal information in connection with your Awards Programme application so that we can process and assess your application. This includes sensitive information regarding (ethnicity, gender). We also collect basic information if you provide a recommendation in support of your application.
Children
If you have members of the Team who are under 18 please ensure you obtain your parent/guardian’s consent before sending any personal information to our website or to Awards. As a parent or guardian, we encourage you to be aware of the activities in which your children are participating, both offline and online. We suggest that you discourage your child from providing any information without your consent.
DiversITy talent does not directly request personal information from those under the age of 18. Applications made to our Awards Programme are done so by a representative of a school/youth organisation with whom the young person is involved, with the permission of the young person’s parent/guardian.
Our marketing
Sometimes, with your consent, we will use your personal information to provide you with information about our work or our activities that you have requested or are expecting.
On other occasions, we may use personal information to fulfil a contract or where we are required to do this by law or other regulations.
If you would like to change the way that you hear from us or no longer wish to receive direct marketing communications then please contact us directly or unsubscribe. We have established a retention policy and are in the process of ensuring that keep your details in accordance with this policy.
Where is your information held?
All the personal information we hold is processed within the European Economic Area (EEA). However, for the purposes of IT hosting and maintenance your information may be situated outside the EEA. This is done in accordance with guidance issued by the Information Commissioner’s Office.
We do not share your information with any other organisations or individuals unless we are obliged to by law, for purposes of national security, taxation, and criminal investigations and in the following instances:
- If you have agreed that we may do so
- If we run project or an event in partnership with other named organisations your details may need to be shared. We will be very clear what will happen to your data when you register
- We may disclose aggregate statistics about our programmes, supporters, and beneficiaries to describe our services and operations to partners, funding bodies and other reputable third parties and for other lawful purposes, but these statistics won’t include any personally identifying information.
We will never sell or rent your personal information to other organisations.
How long do we keep your information?
We hold your information only as long as necessary for each reason that we use it. We have established a Retention Schedule which we review based on changes to laws and the development of the business. Further information is available by contacting info@diversity-talent.co.uk
What are your rights?
You have a number of rights about how the personal information you provide can be used. These are:
- Transparency over how we use your personal information (right to be informed)
- The ability to request a copy of the information we hold about you, which will be provided to you within one month (right of access)
- Update or amend the information we hold about you if it is wrong (right of rectification)
- Ask us to stop using your information (right to restrict processing)
- Ask us to remove your personal information from our records (right to be ‘forgotten’)
- Object to the processing of your information for marketing purposes (right to object)
- Obtain and reuse your personal information for your own purposes (right to data portability)
- Not be subject to a decision when it is based on automated processing (automated decision making and profiling)
If you would like to know more about your rights under the data protection law, you can find out more at the Information Commissioner’s Office website.
Remember, you can change the way you hear from us or withdraw your permission for us to process your personal information at any time by contacting us at info@diversity-talent.co.uk
How to contact us
If you wish to talk through anything in our privacy policy, find out more about your rights or obtain a copy of the information we hold about you, please contact us using the contact details below.
If you wish to raise a complaint on how we have handled your personal information, you can contact the privacy officer at info@diversity-talent.co.uk who will investigate the matter. If you are not satisfied with our response or believe we are not processing your personal information in accordance with the law you can complain the Information Commissioner’s Office (ICO).
