This Privacy Policy applies to the website available at https://diversity-talent.co.uk/
This Privacy Policy describes how we may collect, use, and disclose personal information from visitors to our website, and your choices regarding access, use, and changes to your personal information.
By accessing or using our website, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with this Privacy Policy, please do not access, or use the Website.
When you visit our website, we may collect certain personally identifiable information from you (‘Personal Data’). For the purposes of the UK General Data Protection Regulation or ‘GDPR’) we operate as the ‘Data Controller’, meaning that we decide the purposes for using your personal data and are responsible for safeguarding it.
Information we collect and how we use it
We collect Personal Data in two ways:
- You may provide us with certain Personal Data if you choose to register for events or participate in those events, subscribe to newsletters, enter, create, an account, sign-up to memberships, or when you directly interact with us on other occasions.
The information you might choose to provide to us includes:
- Identity Data – first name, last name, username or similar identifier, password, title, company and position, country of residence, gender, age range, ethnicity, resume
- Contact Data – email address, postal address, physical address and telephone number, social media contact information
- Profile Data – including your interests, preferences (including in relation to marketing), feedback and survey response
- We automatically collect certain information through cookies, and we may also place other tracking technologies, including internet or pixel tags, clear gifs on the website and in our communications with you, such as within e-mail. The information we collect through these tracking technologies includes:
- Technical Data – information such as your IP address, device ID, device model, operating system, geolocation information, browser type and browser language, system, and network information
- Usage Data – click throughs, pages viewed, articles commented on, time spent on each page, action taken on webpages and other clickstream data, referral URL, download errors.
More information about how we use Cookies can be found in our Cookie Policy and you are able to manage Cookies through the Cookie Banner on this website.
How will we use your Personal Data?
| Purpose | What data | Legal basis |
|---|---|---|
| Signing up to an event or to receive our newsletters, create or comment on articles, entering awards, creating an account, responding to your customer support requests; contacting you about our events, awards, or third party products and services we believe may be of interest to you; and to share your Personal Data with third parties when you have agreed to allow them to contact you directly | Identity, Contact, Profile, Technical, Usage | Your Consent |
| Administer, analyse, and improve our website, services, marketing, user relationships and experiences, including statistical analyses of users of the website, viewing and participation patterns, for product development, reviewing job applications; customising your website experience by delivering more relevant content and advertising while you browse | Identity, Contact, Technical, Usage | Your consent |
| For internal administration and record keeping purposes, including to process payments which you make and to fulfil your customer support requests; provide your login details to log in to member areas, and fulfil your customer support requests | Identity, Contact, Profile, Financial, Technical, Usage | Performance of a contract with you; Necessary for our legitimate interests (for effective business administration and service provision); Necessary for our legal interests |
| Protect our organisation and this website (including troubleshooting, data analysis, testing, system maintenance, support, identifying and detecting fraud and security issues, and reporting and hosting of data) | Identity, Contact, Technical, Usage | Necessary for our legitimate interests (for running our organisation, provision of administration); Necessary to comply with a legal obligation |
| Contact you about third-party products and services which we believe may be relevant to you or pass on your details to third parties to enable them to contact you directly about the same (in each case, only where you have indicated you would like to hear about these) | Identity, Contact, Profile | Consent |
We may also pseudonymise and aggregate your Personal Data in a way which means you can no longer be readily identified. This may be helpful to us for our lawful purposes, such as testing our internal systems, carrying out research and general customer data analysis.
Who will we share your Personal Data with?
We may share your Personal Data with:
- companies that assist us in delivering the website, including content and advertising service providers and data hosting providers
- analytics and search engine providers that assist us in understanding Technical Data and Usage Data, and in the improvement and optimisation of our website
- companies that assist with our marketing, customer surveys and feedback and understanding the effectiveness of those efforts
- third parties who help us detect and protect against fraud or criminal activity
- our business partners, suppliers, and sub-contractors who we engage for the performance of any contract we enter into with you, including third parties who assist with the organisation, registration, and delivery of the events which you attend, or to support our legitimate business interests
- third parties (such as our event sponsors) for the purpose of them marketing their products and services to you when you have provided your consent
- our advisors, including lawyers, and consultants
We may also need to disclose your personal information in the following circumstances:
if we are required to do so by law or through a regulatory request (in such circumstances, such disclosure will at all times be solely to the extent required by law or the applicable regulatory request) in order to enforce or apply our terms of use and other agreements.
In addition, as our business changes, we may buy or sell various assets owned or controlled by us. In the event all or a portion of the assets are sold, assigned, transferred, or acquired by another company due to merger, divestiture, restructuring, reorganisation, dissolution, financing, acquisition, bankruptcy or otherwise, your Personal Data may be transferred. You will be notified of these changes and given the opportunity to opt out of your data being transferred.
Personal Data Transfers Outside of the EEA
Our offices are located in the United Kingdom. Your Personal Information may be processed, transferred to, and maintained on, servers and databases located outside of the UK or EEA where the privacy laws may not be as protective as the UK GDPR. We have put in place appropriate safeguards (such as contractual commitments) to ensure that your Personal Data is adequately protected. For more information on the appropriate safeguards in place, please contact us by email at info@diversity-talent.co.uk.
How secure is my Personal Data?
We have put in place physical, technical, and administrative controls to help protect the confidentiality, accuracy, and availability of your Personal Data. We also make sure that third parties who need to handle your data when helping us to deliver our services are subject to suitable confidentiality and security standards.
How long will we keep your personal data?
If you have created an account with us, we will keep your Personal Data for as long as is necessary to perform the service for which it was provided. Once you no longer wish to be engaged with us, we may still need to retain limited Personal Data if there is a legal reason for doing so. We have a Data Retention Schedule that is regularly reviewed. If you have further questions or require more information please email us at info@diversity-talent.co.uk
Third-Party websites and social media
Our website may contain links to third party websites. These links are provided for your convenience. We do not have any control over these third-party websites and are not responsible for the protection and privacy of any information which you provide while visiting such sites. Importantly, your use of these third-party sites is not governed by this Privacy Policy, and you should check their privacy policies and terms of use.
Our website also contains social network sharing widgets. These widgets may provide information to their associated social networks or third parties about your interactions with pages that you visit on our website, even if you do not click on or otherwise interact with the plug in or widget. Information is transmitted from your browser and may include an identifier assigned by the social network or third party, information about your browser type, operating system, device type, IP address and the URL of the web page where the widget appears. If you use social network tools or visit social networking websites, we encourage you to read their privacy disclosures to understand what information they collect, use, and share.
Your Rights in line with the UK GDPR
UK and EEA residents are entitled to:
- request a copy of your personal data that we hold
- update or correct your personal data
- request that your personal data is erased
- object to the processing of your personal data where we are relying on a legitimate interest
- restrict the processing of your personal data
- request the transfer of your personal data to a third party
- withdraw the consent that you have provided for us to process your personal information at any time. However, we may have a legitimate reason to continue hold and process some personal data where there are legal grounds for doing so
If you want to exercise any of these rights, please contact us at info@diversity-talent.co.uk
We will respond within the legally required time frame (unless there is a legal reason to take longer, for example where your request is particularly complex). We may also need you to confirm your identity before we proceed with your request if it is not clear who is making the request.
Please note that the rules in your country may provide you with additional rights or may limit these rights. In all cases, our provision of the rights will comply with the applicable laws.
